Set a five-minute timer, skim your inbox, and sort into three buckets: reply under two minutes now, schedule a block for deep replies, or archive. This defuses anchoring on the freshest message and prevents availability bias from dramatic subject lines. Pair with a morning and afternoon window to avoid constant context switching. The stopwatch turns a messy queue into a quick sorting game, leaving real thinking for the work that deserves it.
Before accepting, ask three questions: what decision or deliverable will exist afterward, why am I essential, and what happens if I send a concise update instead? If two answers are unclear, propose an asynchronous plan. This filter counters default attendance and protects creative depth. Keep a template ready to request agenda, attendees, and time box. By gently insisting on clarity, you earn fewer, better meetings and reclaim hours for work that compounds.
Pick one constraint—time, input, or environment—and set it before starting. For time, run 40 focused minutes; for input, close email and mute Slack; for environment, work offline at a cleared desk. A single, bold constraint outperforms many weak ones. This heuristic pierces availability bias from notifications and sidesteps the urge to perfect your system. When the timer ends, log one sentence about progress. The note becomes a breadcrumb that makes tomorrow’s restart easy.